DocTrack: A Dynamic Document Tracking System for the University of Northern Philippines

Abstract

The International Organization for Standardization (ISO) purposely aims to standardize and transform processes into paperless transactions. Hence, all organizations must create a mechanism to standardize processes for internationalization. The newly developed DocTrack: A Dynamic Document Tracking System for the University of Northern Philippines served as the central repository of documents from the time it was created until its approval. The study used descriptive-developmental research, focusing on the prevailing condition and assessing changes over an extended period. At the same time, it used the Modified Waterfall Model because it is the most applicable software development methodology since the developer had thorough planning on implementing the system. The developed system consists of six major functionalities, which are: uploading a document for approval; tracking a document; displaying a received document; displaying documents that are pending release; displaying declined documents; and archiving documents. The researchers considered security controls and measures to safeguard the documents stored from unauthorized users. Adopting this web-based document tracking system for the University of Northern Philippines facilitates easier tracking and consolidation of documents. However, the University should also purchase the necessary equipment and set it up to support the developed system. It provides the University with a mechanism for paperless transactions.