Design and Development of Electronic Document Archiving System

Abstract

The study focused on the design and development of an Electronic Document Archiving System for the University of Rizal System. This document management system allows users to organize and access files in electronic format. This developed system was assessed by the teaching and non-teaching staff from the URS Binangonan campus. An adapted survey questionnaire checklist was used to determine the result of the performance of the developed system and administered via Google Form. The questionnaire checklist was based on the ISO 25010 or software product quality criteria, in terms of functional suitability, performance efficiency, usability, reliability, security, maintainability, and portability. On the design and development of the system, Rapid Application Development Software Development Life Cycle was utilized. On the assessment of the respondents on the developed Electronic Document Management System, it was found out that in terms of functional suitability, performance efficiency, usability, reliability, maintainability, and portability, which were obtained with a weighted mean of 3.35, 3.44, 3.34, 3.42, 3.38, 3.49, and 3.31 and verbally interpreted as acceptable. Based on the findings and conclusions of the study, it is recommended to modify the performance of the Electronic Document Management System as acceptable with respect to ISO 25010 – Software Quality Standards that were found weak by the IT experts, faculty, staff, and school administrators in terms of functional suitability, performance efficiency, usability, reliability, maintainability, security, and portability.